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SCIP Database

SCIP Database – iPoint Compliance automates the exchange of information

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See a live demo of the iPoint Compliance SCIP Connector that automates the creation of SCIP dossiers and the exchange of data with ECHA`s new SCIP database.

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ECHA has recently published detailed information requirements for the SCIP database, which entails increased obligations for companies that market an article containing an SVHC above 0.1% in the EU. iPoint is already involved in working groups with ECHA, especially the SCIP IT User Group. As a official member of the IT user Group we provide input on the development of the system, share our ideas for improvement,  analyse different scenarios and help to identify the areas where extra attention is needed in order to provide adequate support/guidance. Our goal is to develop a connector for the automated information exchange between ECHA’s SCIP database and iPoint Compliance.

ECHA develops the SCIP database

With the revision of the Waste Framework Directive (EU) 2018/851, Article 9, the European Chemicals Agency ECHA was tasked with the implementation of a database collecting (and making available) information on articles containing Substances of Very High Concern (SVHC) above 0.1% by weight as specified by the Candidate list. Ever since this became known, companies have raised concerns over this increase in reporting obligations.

ECHA has now published a document detailing the information requirements  of the so-called SCIP database. Companies placing an article containing an SVHC above 0.1% on the EU market are required to submit information from January 5th, 2021 onwards. A first version of the SCIP database will be available one year prior to this date.

SCIP stands for Substances of Concern In articles, as such or in complex objects (Products). Although the SCIP acronym encompasses “products”, ECHA explicitly avoids using the term in the description of its information requirements limiting it to “articles”. Mixtures and substances are not under consideration, information obligations exist for articles as such as well as articles in complex objects.  (For a more detailed description see ECHA’s Guidance on requirements for substances in articles.)

Three key information constituents have to be provided

In two sections there has to be given information on
  1. article identification
  2. safe use information and
  3. identification, location, and concentration of the Candidate list substance(s) contained

The first section requires a description of the article or complex object with seven out of 14 fields being mandatory. They include the categorization of the article or complex object based on a harmonized list as well as the safe use information. However, the remark „no need to provide safe use information beyond the identification of the Candidate List substance” can be selected here.

In the second section, information on the so-called “concern element” needs to be given, i.e. the article within a complex object containing the substance of concern above 0.1%. Out of the eight categories, five are mandatory. One piece of information that has to be provided concerns the category of material or mixture containing the SVHC, with the aim of identifying relevant material-based waste streams.

ECHA will ensure protection of confidential data

Since the creation of a European database containing information on substances of concern in articles accessible to waste operators became known, industry has raised many concerns regarding the protection of confidential business information. In response to this, ECHA states: “The information submitted to the SCIP database will be publicly available and therefore readily available to waste operators […]. ECHA will publish the information, as received, on its website. […] At the same time, ECHA will ensure the protection of confidential business information where justified. For example, the required mandatory data that allow to establish links between actors in the same supply chain will not be made publicly available.

An interface between ECHA’s SCIP and iPoint Compliance facilitates data submission

To simplify matters for companies submitting information, ECHA is looking into a) permitting referencing an already submitted upstream notification of the same article as well as b) a solution to provide for system-to-system submission, with an option to connect supply chain tracking tools to ECHA’s database and thus avoid manual work. ECHA’s IT solution is based on the IUCLID system with different access options.

Although the SCIP database and its information obligations presents manufacturers with yet another duty, its fulfilment will be straightforward for all of those who already have an integrated compliance system in place such as iPoint Compliance (includes former iPCA and Material Compliance). Furthermore, iPoint is directly engaged with ECHA via working groups focused on developing a suitable interface which allows the automated exchange of the information between ECHA’s SCIP database and iPoint Compliance.

Collect, analyze, report, and evolve data with iPoint Compliance

Paired with the modular iPoint Compliance, which  offers the option to collect, analyze, report and evolve product information throughout the supply chain, you have all information readily available to comply with substance regulations like REACH and also to fulfil SCIP-related information obligations.

Of course this data can also be used to analyze and report with regards to further obligations such as REACH Article 7(2), REACH Art. 33 (1), monitoring of REACH Annex XIV and XVII, ELV, RoHS, California Proposition 65 and others. It can also support a company’s evolvement towards sustainability and carbon neutrality. To ease communication to the public on the basis of a REACH Article 33(2) request, iPoint is also active in the development of the supply chain communication tool under the LifeAsk REACH project, which offers consumers to request information on the SVHC content of a product via the AskReach-App.

Update 09.10.2019

iPoint participates in ECHA’s SCIP Database Kick-off meeting

Last week saw the kick-off meeting for stakeholders of the SCIP database held by the European Chemicals Agency ECHA. The agency gave insights into the database set-up with possible access points for data submission either via a web application or via an interface to the IUCLID software. It was clearly stated however that there will be no export of data from the interface as well as no bulk upload of data. iPoint will continue to participate in the regular stakeholder meeting with ECHA. Once more details are known on the SCIP database prototype, iPoint is going to work on a way for iPoint Compliance customers to fulfil their reporting requirements in an easy and effective way.

Update 11.12.2019

Results from the ECHA workshops and new SCIP website launched

Since our last update on the SCIP database, work has progressed further. Not only have we participated in ECHA’s workshop in Helsinki in November and in the IT working group meeting, ECHA has also launched a new SCIP website.

We took home quite some information on the SCIP database from the meetings.

  • ECHA is going to implement the SCIP database (cloud based, local and interface) step-by-step with an agile approach. Within Q1 2020 it will be possible to create a dossier but not submit it finally. A first version of the interface (called S2S, System to System) will be available in October 2020.
  • There will be user manuals, step-by-step guides and as well as FAQ on their website.
  • Independent of which interface the companies are going to use a registration within the ECHA portal on a legal entity level will be required. But companies could delegate the submission either to their mother companies or to software vendors.

Furthermore, ECHA has given a glimpse into their ideas for the validation rules. The validation checks will cover approximately 20 rules, covering the mandatory fields, some logic checks on the optional fields as well as checks on the dossier to cover the option for updates. In addition to that, ECHA has stated, that they will publish an “exhaustive list” of SVHC substances for the description of the “concern element” within the SCIP database. They strongly recommend to use this list, provided as a IUCLID readable format as well as a .csv file, for SCIP dossier submission. We are looking forward to the next meetings, where ECHA will give more insight into their view on the solution for a system-to-system submission.

Since December 4th, ECHA has put a new SCIP website online, including more information for duty holders and users of the SCIP database information. They have included an extended section providing documentation, workshop information and the tools for SCIP notification.

iPoint will continue participating all the SCIP meetings and further focusing to provide a solution for the customers

Update 27.01.2020

First glimpse at the SCIP database

During last week’s ECHA IT working group meeting iPoint’s experts had the chance to get a first glimpse at what the SCIP database will look like. With these first impressions, we are eager to be able start testing on it this week, although it has become clear that any data submitted in the initial stage will not be re-usable for final submission.

In addition, ECHA has again strongly recommended to make use of an interface for a system-to-system solution for the upload of a large number of data sets and / or multiple complex objects. This has spurred us on to continue on our path of development of a solution for SCIP submission easing both the analysis of submission obligations as well as the handling and upload of large amounts of data.
Stay tuned for further information on iPoint’s support for your SCIP database submission.

Update 17.02.2020

SCIP Database test version available

On Monday, February 17th, 2020, the long-awaited release of the test version of SCIP database – short for Substances of Concern In articles as such, or in complex objects (Products) – was released. After almost a year of seeking funding for development and intense development efforts by the European Chemicals Agency (ECHA), a test version is now accessible via ECHA’s SCIP website. As a prototype version, it will not yet provide the full functionality of the final SCIP database, which is expected to be released by October 2020. But it will still be an option to test how the final submission will be. ECHA will continuously update the prototype with new functionality for testing until it goes live.

Update 18.03.2020

SCIP database alpha testing

In our webinar “How to get ready for ECHA’s SCIP database“ we were excited to be able to give you an impression of the system-to-system solution that iPoint is working on to allow for a bulk upload of data to ECHA’s SCIP database and share our approaches of an easy analysis and reporting of data.
If you want to learn more about iPoint’s software solution for SCIP and are interested in taking one of our 10 seats for alpha testing, please contact marketing@ipoint-systems.com

SCIP database and RoHS (2011/65/EU)

One interesting issue that came up in the Q&A session was whether there are requirements of a REACH notification along the supply chain (REACH Article 33(1)) and SCIP reporting (based on the Waste Framework Directive) for the RoHS-exempted lead.
In case you are operating under a valid RoHS exemption using lead in concentrations above 0.1%, this will mean that you will nonetheless have to notify your supply chain on the presence of an SVHC above 0.1% according to REACH Article 33(1) and also report the article (or complex object) to SCIP database from January 5th, 2021.
However, a remark has to be added to this general statement: RoHS and REACH differ in their reference point for the calculation of the concentration of a substance of concern (homogeneous material for RoHS vs. article for REACH), this might lead to differing calculation of concentrations of a substance of concern. For borderline cases this could mean differing obligations.
To get an answer to many more questions concerning SCIP database watch the video, download the white paper, follow our blog, and get in touch with our experts via email.

Update 23.03.2020

ECHA drops one mandatory field for SCIP database reporting

During the last SCIP database workshop on March 17th, 2020, ECHA indicated a change to the mandatory fields for SCIP reporting. Upon iPoint’s inquiry, an ECHA representative confirmed that the field “Candidate List Version” will no longer be mandatory upon the go live of the SCIP database in October 2020. With this decision, ECHA has taken stakeholder concerns into account, since the official Candidate List of Substances also does not have a version itself. 

During ECHA’s IT user group meeting on March 20th, 2020, more information was revealed. Not only will the “Candidate List Version” be dropped as a mandatory field, there will also be changes to the picklist values of the “Production in EU” category. From October 2020, options will be:

  • EU produced
  • EU imported
  • Both EU produced and imported
  • No data

This will make opting for a default value for the better part of a company’s SCIP-reportable products far easier.

Furthermore, distributors will have the option to reference dossiers already submitted. This means that they will not have to submit dossiers themselves. In addition, it will be possible to submit one dossier for articles of the same type with slightly differing characteristics, e.g. O-rings of different colour or dimensions, which could significantly reduce the number of dossiers for duty holders.

Despite the current situation concerning COVID-19, ECHA continues its work but is of course closely monitoring the situation. As soon as we get any news, iPoint will continue to keep you updated via this blog.

Building on iPoint’s long-standing experience in dealing with product variants and inter-connections, these modifications will be included in iPoint’s system-to-system SCIP solution.

Update 26.06.2020

Sneak Peek at iPoint’s SCIP Connector

See a live demo of the iPoint Compliance SCIP Connector that automates the creation of SCIP dossiers and the exchange of data with ECHA`s new SCIP database.

Sneak Peek at iPoint’s SCIP Connector

• Management of your company’s one or more ECHA UUIDs required for SCIP submission
• Extensive options of default settings allowing easy initial SCIP reporting on the basis of existing data
• Management of product details and setting of SCIP relevance
• Dossier Creation, Validation and Upload

Update 30.07.2020

SCIP FAQ: The Echa SCIP Database – Get the answers on the TOP 40 frequently asked questions

Our SCIP FAQ document provides a summary of frequently asked questions concerning the SCIP database that iPoint has come across in our discussions with stakeholders. The following topics are covered:

✔ Reporting requirements
✔ RoHS and SCIP
✔ iPoint’s SCIP solution
✔ Automated submission
✔ (Additional) Data requirements for SCIP submission
✔ BOM level reporting
✔ Validation checks
✔ iPoint’s IMDS connection

Download our free White Paper – SCIP database insights

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Angelika Steinbrecher

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