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SCIP Database – iPoint Compliance automates the exchange of information

ECHA has recently published detailed information requirements for the SCIP database, which entails increased obligations for companies that market an article containing an SVHC above 0.1% in the EU. iPoint is already involved in working groups with ECHA, especially the SCIP IT User Group. As a official member of the IT user Group we provide input on the development of the system, share our ideas for improvement,  analyse different scenarios and help to identify the areas where extra attention is needed in order to provide adequate support/guidance. Our goal is to develop a connector for the automated information exchange between ECHA’s SCIP database and iPoint Compliance.

ECHA develops the SCIP database

With the revision of the Waste Framework Directive (EU) 2018/851, Article 9, the European Chemicals Agency ECHA was tasked with the implementation of a database collecting (and making available) information on articles containing Substances of Very High Concern (SVHC) above 0.1% by weight as specified by the Candidate list. Ever since this became known, companies have raised concerns over this increase in reporting obligations.

ECHA has now published a document detailing the information requirements  of the so-called SCIP database. Companies placing an article containing an SVHC above 0.1% on the EU market are required to submit information from January 5th, 2021 onwards. A first version of the SCIP database will be available one year prior to this date.

SCIP stands for Substances of Concern In articles, as such or in complex objects (Products). Although the SCIP acronym encompasses “products”, ECHA explicitly avoids using the term in the description of its information requirements limiting it to “articles”. Mixtures and substances are not under consideration, information obligations exist for articles as such as well as articles in complex objects.  (For a more detailed description see ECHA’s Guidance on requirements for substances in articles.)

Three key information constituents have to be provided

In two sections there has to be given information on
1. article identification
2. safe use information and
3. identification, location, and concentration of the Candidate list substance(s) contained
The first section requires a description of the article or complex object with seven out of 14 fields being mandatory. They include the categorization of the article or complex object based on a harmonized list as well as the safe use information. However, the remark „no need to provide safe use information beyond the identification of the Candidate List substance” can be selected here.
In the second section, information on the so-called “concern element” needs to be given, i.e. the article within a complex object containing the substance of concern above 0.1%. Out of the eight categories, five are mandatory. One piece of information that has to be provided concerns the category of material or mixture containing the SVHC, with the aim of identifying relevant material-based waste streams.

ECHA will ensure protection of confidential data

Since the creation of a European database containing information on substances of concern in articles accessible to waste operators became known, industry has raised many concerns regarding the protection of confidential business information. In response to this, ECHA states: “The information submitted to the SCIP database will be publicly available and therefore readily available to waste operators […]. ECHA will publish the information, as received, on its website. […] At the same time, ECHA will ensure the protection of confidential business information where justified. For example, the required mandatory data that allow to establish links between actors in the same supply chain will not be made publicly available.

An interface between ECHA’s SCIP and iPoint Compliance facilitates data submission

To simplify matters for companies submitting information, ECHA is looking into a) permitting referencing an already submitted upstream notification of the same article as well as b) a solution to provide for system-to-system submission, with an option to connect supply chain tracking tools to ECHA’s database and thus avoid manual work. ECHA’s IT solution is based on the IUCLID system with different access options.
Although the SCIP database and its information obligations presents manufacturers with yet another duty, its fulfilment will be straightforward for all of those who already have an integrated compliance system in place such as iPoint Compliance (includes former iPCA and Material Compliance). Furthermore, iPoint is directly engaged with ECHA via working groups focused on developing a suitable interface which allows the automated exchange of the information between ECHA’s SCIP database and iPoint Compliance.

Collect, analyze, report, and evolve data with iPoint Compliance

Paired with the modular iPoint Compliance, which  offers the option to collect, analyze, report and evolve product information throughout the supply chain, you have all information readily available to comply with substance regulations like REACH and also to fulfil SCIP-related information obligations.
Of course this data can also be used to analyze and report with regards to further obligations such as REACH Article 7(2), REACH Art. 33 (1), monitoring of REACH Annex XIV and XVII, ELV, RoHS, California Proposition 65 and others. It can also support a company’s evolvement towards sustainability and carbon neutrality. To ease communication to the public on the basis of a REACH Article 33(2) request, iPoint is also active in the development of the supply chain communication tool under the LifeAsk REACH project, which offers consumers to request information on the SVHC content of a product via the AskReach-App.

 

Update 09.10.2019

iPoint participates in ECHA’s SCIP Database Kick-off meeting

Last week saw the kick-off meeting for stakeholders of the SCIP database held by the European Chemicals Agency ECHA. The agency gave insights into the database set-up with possible access points for data submission either via a web application or via an interface to the IUCLID software. It was clearly stated however that there will be no export of data from the interface as well as no bulk upload of data. iPoint will continue to participate in the regular stakeholder meeting with ECHA. Once more details are known on the SCIP database prototype, iPoint is going to work on a way for iPoint Compliance customers to fulfil their reporting requirements in an easy and effective way.

 

For further questions regarding reporting obligations and the supporting iPoint solutions, please get in touch with us.

Angelika Steinbrecher

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